Session Number:150-1

“Intro to the Parent-Student Portal” provides participants with an understanding of the Aeries Student-Parent Portals. The session will cover essential topics such as setup pages, navigation using the User Interface\'s Navigation Tree, accessing multiple students\\\' records, utilizing the student calendar, and viewing various forms and reports. Furthermore, participants will learn how to set up Weekly Progress Emails and Alert Thresholds. In this session, participants will: Identify the setup process in Security, including Portal Groups and Portal Options, to navigate and customize the Parent-Student Portal effectively Discuss login information and explore options to enhance the user experience with the Parent-Student Portal, ensuring participants understand how to access and utilize the platform efficiently Discover the process of making data changes within the Parent-Student Portal, enabling participants to update and modify student information accurately Recognize the various features available in the Parent-Student Portal to monitor student grades, attendance, transcripts, test scores, and other relevant information, allowing participants to effectively track student progress Summarize the concept of Weekly Progress Emails and Alert Thresholds and their significance in student success, demonstrating the ability to set up and utilize these features to receive timely notifications and alerts  

Session Number:163

In Aeries SIStematic Canvas Grade Passback (GPB), participants will learn how to successfully set up their gradebooks for a seamless Grade Passback between Canvas and Aeries. Participants will gain invaluable insights into the setup process, learning step-by-step strategies to optimize their gradebooks for a smooth and efficient transfer of grades. In this session, participants will: Demonstrate the step-by-step process of setting up gradebooks for Grade Passback between Canvas and Aeries in a Level 2 course Implement effective methods to troubleshoot and resolve sync errors in the Grade Passback process within a Level 2 course setting Apply advanced tips and tricks to optimize the Grade Passback experience between Canvas and Aeries in a Level 2 course Utilize specialized tools for seamless day-to-day navigation between Canvas and Aeries gradebooks in a Level 2 course Analyze and interpret data generated from the Grade Passback process to inform instructional decision-making within a Level 2 course  

Session Number:170-1

“Parent and Student Account Management” is designed to provide participants with a comprehensive understanding of the features, benefits, and requirements of using the Parent and Student Account Management System to implement parent and student accounts within the Aeries Student and Parent portals. This course is ideal for administrators, educators, and IT professionals who are responsible for managing and supporting the Aeries Student and Parent portals. In this session, participants will: Understand the various Aeries tables and fields associated with Portal Account management, including how to manage password security of student portal accounts View and compare the different methods of creating parent accounts, such as VPC method configuration and auto create method configuration Learn the process for mass creating portal accounts Explore how to use queries to reset single passwords for parent accounts in the Aeries Student and Parent portals Identify and access the Portal Usage Log to track and monitor parent account activity Discover management and troubleshooting steps in the Parent Account Management System, such as changing a student account to a parent account  

Session Number:170-2

In “Student Contact Management & Contact Linking”, participants gain a deep understanding of the Student Contact Management & Contact Linking record and its various features, benefits, and requirements. Users will learn how to effectively record contact, simplify the entry process by reducing redundant contact information input. In this session, participants will: Discover how to utilize the contact management system to efficiently manage and streamline student contact information input Learn to analyze and interpret the significance of each field in the Contact Management System Understand best practices for implementing and maintaining student contact records in the Contact Management System Explore how to navigate and utilize the various features and functions of the student Contact Management System View how to identify and utilize the appropriate tables and fields for querying and extracting valuable information from the Contact Management System  

Session Number:196

Aeries Communications for Teachers is designed to empower educators with the knowledge and skills to effectively utilize the Aeries Communication platform, now powered by ParentSquare and is presented by teachers.  In this session, participants will:  Identify the key features of the Aeries Communication platform, now powered by ParentSquare, for effective use in teacher-parent and teacher-student communication  Describe the process of setting up paperless communication channels using ParentSquare for streamlined interactions between parents and school personnel  Discuss strategies for customizing and tailoring ParentSquare to meet the specific communication needs of individual classrooms  Summarize the steps for creating sign-ups, managing volunteer requests, organizing conferences, and integrating calendars within the ParentSquare platform  Recognize the various tools available within Aeries Communication for Teachers to keep parents and students informed and engaged  

Session Number:200-1

The “Aeries Online New Student Enrollment – Admin Users” session provides administrators with the necessary knowledge and skills to utilize the add-on feature of Aeries for online enrollment.  During this session, Admin Users will learn how to effectively use the Aeries Online Enrollment Import Process to import and view newly enrolled students into the Aeries database. In this session, participants will  Evaluate the system setup requirements for Aeries Online New Student Enrollment - Admin to ensure effective execution  Explore the functionality and benefits of the updated content, including the Foster Survey, Income Survey, HLS option to skip, and the ShowHide Immunizations feature  Understand and utilize different tools available in Aeries Online New Student Enrollment - Admin to efficiently manage the enrollment process Understand the distinct types of data requirements and ensure accurate review of the data elements during the import enrollment process  Discover strategies to streamline the enrollment process and save time while increasing efficiency  Troubleshoot potential data integrity issues that may arise during the enrollment process and develop strategies to address them  

Session Number:220

“Aeries Analytics™ – Intro to the Dashboards, Early Warning System” is designed to provide an overview of Aeries Analytics and its Early Warning System. This session is specifically tailored for districts that have not yet implemented Aeries Analytics.   In this session, participants will:  Explore how to utilize, navigate, and access Aeries Analytics and Dashboards  Understand configuration of the Early Warning System in Aeries Analytics, and selecting and tracking indicators that may indicate a student\\\'s need for intervention  Discover how to configure Dashboards in Aeries Analytics  Recall the importance of sharing Dashboards with different District or School staff, explaining how collaboration and streamlined access to student data indicators can improve intervention efforts  Discuss the benefits of Aeries Analytics in easily accessing a wide variety of student data indicators for effective decision-making and supporting student success  

Session Number:225

“Aeries Analytics™ – Advanced Analysis of Student Data” is designed for districts that have purchased Aeries Analytics and aims to enhance participants\\\' understanding and utilization of this powerful tool.   In this session, participants will:  Discover how to create and manage Analytics Items and Dashboards in Aeries Analytics  Utilize advanced features in Aeries Analytics to create and manage Item Definitions, Early Warning System Indicators, Label Layouts, and Sub-groups based on Item Definition Thresholds  Examine advanced analysis of student data by identifying student data sets, exporting Analytics charts or data, and utilizing Watch lists to identify at-risk students  Explore how to share Dashboards with user groups, access and navigate Dashboards, and apply filters by School, Grade, or Subgroup in Aeries Analytics  Develop a better understanding of Aeries Analytics, including its purpose, features, and benefits for data analysis in educational settings  

Session Number:228

In “Aeries Analytics™ - Advanced Applications - Dynamic Groups and Extended Field Query,” participants will learn how to leverage the power of data analysis to make informed decisions. Building upon the dashboards provided by Aeries Analytics™, this session will take users further by teaching how to create Dynamic Student Groups and utilize Extended Field queries.  In this session, participants will:   Acquire an understanding of how to set up Dynamic Student Groups using Aeries Analytics Definitions  Explore how to configure Extended Field Query labels and build/run an Extended Field Query  Discover how to combine data from multiple tables to generate a single row of query results per student  Acquire knowledge and skills necessary to maximize the potential of Aeries Analytics™  Examine how to unlock the full potential of Analytics by taking their data-driven decisions to the next level  

Session Number:250

In the “Basics of Query” session, participants learn the fundamental procedures for creating and using Aeries Query statements to request data or information from their Aeries database. This course is specifically designed for new Aeries users or those who have not worked with query before.   In this session, participants will:  Explore the fundamental procedures for creating and using Aeries Query statements to request data from the Aeries database  Discover the use of basic commands, single table queries, data field selection, and sorting in Aeries Query  Practice basic data retrieval tasks using Aeries Query  Create and use Aeries Query statements by entering basic commands and constructing simple conditions  Recognize and describe the components of a single table query in Aeries Query.  

Session Number:255

The “Intermediate Query” session expands on the knowledge of query commands and enhances data analysis skills. Building upon the concepts covered in the Basics of Query session, this course focuses on advanced techniques and tools within the Aeries system.  In this session, participants will:  Achieve and understanding of the steps involved in creating single and multiple table queries using the Aeries Query tool  Discover how to use special characters in queries to refine search criteria and generate more accurate results  Explore the process of viewing and filtering query results to create customized reports that meet specific needs  Develop troubleshooting skills to identify and address query errors that may occur during data analysis  Apply the knowledge and skills gained from the course to effectively utilize the Aeries Query tool for data-driven decision making     

Session Number:260

“Query Tools” provides participants with the necessary skills and knowledge to effectively utilize query tools for generating reports, letters, labels, and envelopes. Participants will also learn how to utilize the Query Letter Editor to create personalized letters by merging data from a query statement. This course is ideal for individuals who work with data management and reporting in educational districts and seek to enhance their skills in utilizing query tools effectively.  In this session, participants will:  Comprehend and access the Query feature in the Aeries system to generate reports, letters, labels, and envelopes  Discover how to navigate and understand the tables and fields relevant to query tools  Utilize query tools to create Excel spreadsheets with relevant data from the Aeries system  Customize and generate reports, labels, and envelopes by utilizing the query results effectively  Create personalized letters by merging data from a query statement and incorporating merged fields into the content  

Session Number:265

In “Multi-Table Queries,” participants will gain the skills to build complex query statements using multiple tables and fields. This session provides an advanced understanding of Aeries Tables Relations, allowing participants to define and utilize multiple tables and fields effectively in queries. Additionally, participants learn how to leverage the Database Table Information Report to enhance the query-building process. This course is ideal for database administrators, data analysts, and staff seeking to enhance their query-building skills.  In this session, participants will:   Acquire an understanding of various techniques for building complex query statements using multiple tables and fields  Discover the process of sorting data in ascending or descending order to meet specific reporting needs  Recall and explain common query errors and how to address them effectively  Discuss the importance of constructing intricate queries to extract valuable insights from a database.  Acquire skills to identify and resolve issues that may arise during the query-building process  

Session Number:270

In the “Advanced Query,” participants delve into complex queries and gain and understanding of Aeries Table Relations. This session is designed to provide valuable tips for crafting complex queries and utilizing the Database Table Information Report or Tables and Fields Descriptions effectively.   In this session, participants will:  Acquire an understanding of the process for building complex query statements and applying math operations  Discover the concepts of using dates and distinguishing between null and blank values in a query  Comprehend how to compare the Change Button and Change Command in Aeries, and learn how to export data from Aeries to a file  Master advanced query skills to retrieve and analyze data efficiently in Aeries  Troubleshoot and apply strategies to address query errors effectively     

Session Number:272

The “Flex Queries” session extends the foundational concepts introduced in prior query sessions. Tailored for districts utilizing Flex Scheduling, the sessioin takes participants on a comprehensive exploration of the tables and intricate relationships integral to Flex Scheduling. Participants will gain a nuanced understanding of how to harness the full potential of Flex Queries and elevate proficiency in Aeries queries within the dynamic landscape of flexible scheduling.  In this session, participants will:  Acquire an understanding of the differences in tables used with Flex Scheduling  Master advanced query skills to retrieve and analyze data efficiently in Aeries  

Session Number:300

In “Class Schedule Maintenance,” participants will learn essential skills and techniques for effectively managing class schedules and maintaining accurate student records. All scheduling workshops will feature Flex Scheduling, a comprehensive scheduling tool. This course is ideal for school administrators, guidance counselors, and education professionals involved in student scheduling.  In this session, participants will:  Comprehend essential skills and techniques required for effectively managing class schedules and maintaining accurate student records  Discover feature of the Student Classes page and understand procedures for scheduling new students  Recognize and locate options for scheduling new students and utilizing Course Request Packets in student scheduling  Learn how to apply scheduling changes in a student schedule and mass move students to new classes  Process procedures for scheduling new students   Examine and select the assorted options for printing student schedules and reports related to student scheduling  

Session Number:305-1

In “Managing Scheduling Course Requests,” participants gain an in-depth understanding of primary methods for collecting student course requests. Through theoretical knowledge and practical examples, participants learn how to effectively manage and schedule course requests for middle and high school students. This course is ideal for educators, administrators, and school staff involved in student scheduling and course selection.  In this session, participants will:  Receive explanation of various techniques for collecting student course requests, including importing from the Academic Plan, mass adding and changing, and manual entry  Understand processes for modifying student course requests, including utilizing alternate course requests, entering teacher preferences, scheduling exclusions, and applying period ranges  Recognize the importance of generating and utilizing reports related to student course requests  Acquire an understanding of key features and benefits of Flex Scheduling in enhancing course scheduling efficiency  Comprehend the concepts and principles of managing scheduling course requests  

Session Number:305-2

In “Student Course Requests using the Aeries Student Portal,” participants learn how to effectively gather student course requests using the Aeries Student Portal. The course covers topics such as configuring portal options, security settings, and creating an online course catalog. This session is ideal for educators and administrators who are involved in scheduling for the upcoming academic year.  In this session, participants will:   Comprehend the process of defining accessible courses for each grade level using the Aeries Student Portal  Understand the features and functionality of the Aeries Student Portal for students to request courses  Receive demonstration of required skills for navigating the Aeries Student Portal and managing the course request process effectively  Discover how to streamline the course request procedure by utilizing the Flex Scheduling feature in the Aeries Student Portal  Analyze and learn configuration of portal options and security settings in the Aeries Student Portal to ensure district mandated course request management  

Session Number:310-1

In “Student Scheduling for Next Year - Building the Scheduling Master Schedule,” participants gain an in-depth understanding of the procedures, pages, and reports required for successfully building a master schedule for the upcoming second semester. With a focus on Flex Scheduling, participants will learn how to use the Scheduling Dashboard as a resource for the scheduling process.  In this session, participants will:   Comprehend the process for setting up scheduling tables for the future term master schedule  Learn effective methods for collecting and entering course requests for the master schedule  Discover the process of adding, editing, copying, and changing sections in the scheduling master schedule  Recognize and select appropriate reports to guide the master schedule building, modifying, and finalizing process  Acquire knowledge regarding the importance of creating a well-organized, planned, and efficiently built master schedule for the next school year  

Session Number:310-2

“Student Scheduling for Next Semester - Scheduling Students” provides an in-depth overview of the procedures, forms, and reports used to effectively schedule students with flex scheduling into classes for the upcoming second semester. This course is essential for administrators, guidance counselors, and educators involved in the student scheduling process.  In this session, participants will:    Comprehend the process involved in the student scheduling utilizing the Scheduling Dashboard  Acquire knowledge of the Schedule All Students page functionality to efficiently mass schedule students  Understand the management of the Course Request page for adding, deleting, modifying, locking, and adding scheduling conflicts to student course requests  Recognize and utilize various scheduling reports related to student schedules  Receive an understanding of the importance of collaboration amongst administrators, guidance counselors, and educators for successful execution of the scheduling process  

Session Number:320

In the “Master Schedule Building Theory” session, participants delve into the theory and principles behind creating a comprehensive master schedule. Through examination of the sequence of steps involved in placing sections within the schedule, participants will gain a deep understanding of the process. In addition, participants receive valuable insight into utilizing the Interactive Scheduling Master Schedule Builder, which is covered in session #330.  In this session, participants will:  Comprehend the key components and information necessary for analyzing a master schedule prior to student scheduling to ensure an effective master schedule   Receive information regarding the considerations involved in building a student-centered master schedule, including factors such as student needs, course availability, and staff resources  Understand the theory and effective order of placing sections within a master schedule to optimize scheduling results for students and staff  Understand how to utilize the Interactive Scheduling Master Schedule Builder to enhance scheduling processes, by applying the knowledge and skills gained within this session  Learn the sequence of steps involved in the scheduling process, including inputting data, assigning sections, and resolving conflicts  

Session Number:325-2

This session explores how sections are defined and managed in Flex Scheduling to accomodate a variety of scheduling models.  In this session, participants will learn how to create Flex Periods and Class Calendars to support complex bell schedules. Variations of an Odd-Day/Even-Day bell schedules, Variations of an A-Day/B-Day bell schedules, and schedules with Staggered Start Times will be discussed. 

Session Number:330

In “Scheduling Master Schedule Board” this course will provide a comprehensive understanding of the SMS Board\'s features and functionalities. This will include moving sections to try “What if?” scenarios, scheduling students, looking at courses with rejected students, and using the Interactive SMS Builder to build the Scheduling Master Schedule.  In this session, participants will:  Identify the various features of the SMS Board, including moving sections to explore \"What if?\" scenarios, scheduling students, and examining courses with rejected students  Describe the process of using the Interactive SMS Builder to construct the Scheduling Master Schedule  Discuss the functionalities of the SMS Board, including adding classes and multiple sections using the SMS Builder, managing sections, scheduling students, reviewing scheduling results, and generating reports  Summarize the key components of the Scheduling Master Schedule Board  Recognize and apply effective strategies to manage and optimize scheduling processes  

Session Number:340

The “Student Scheduling – Complex Schedules – Scheduling Groups and Teams” session will focus on defining sections in the Scheduling Master Schedule to link sections to create teams, houses, academies, etc. Participants should have a basic understanding of scheduling using Aeries.  In this session, participants will:  Identify appropriate scheduling tools to use for various scheduling circumstances including Houses, Academies, and Team Teaching  Discuss tagging students and sections to use the Scheduling Group feature  Set up master schedule sections and scheduling students using the Team Course Group feature  Set up master schedule sections and scheduling students using the Class Link feature 

Session Number:361

Accurate ADA reporting starts with clean attendance data. This session covers how Daily Attendance works in Aeries and the daily and monthly procedures that keep it accurate at the site and district levels. We\'ll use the Attendance Process Dashboard to move through the attendance year. This session is for site attendance clerks, office staff, and district attendance coordinators who manage daily attendance. In this session, participants will:   Attendance Process Dashboard: working through attendance tasks across the year Attendance Demographics: required fields, programs and Update Attendance Attendance Notes and ADA Make-up: recording absences and attendance recovery Attendance Management and Mass Changes: monitoring and updating absences in bulk Classroom Attendance: reviewing, entering and correcting attendance by class for teachers Attendance reports: Attendance Dashboard, Submission Log, Audit Listings, Gain and Loss, and Monthly Attendance reports Reconciliation procedures: daily and monthly checks at the school level, and monthly checks at the district level  

Session Number:362

This session shows how to set up Flex Attendance at schools that take Daily Attendance in Aeries. Attendees will cover the required feature flags, school and portal options, and ADA time settings, including AM/PM classes. They\'ll also learn how Flex Periods and Class Calendars control when classes meet, and where to find Flex-ready reports and queries. This session is for the staff responsible for configuring the attendance setup at schools. In this session, participants will: ·       Security and tables ·       Supported Flex setups ·       School Options setup ·       Primary and Secondary ADA times ·       Portal Options ·       Flex Student Attendance page ·       Flex Periods and Class Calendars ·       Reports and Queries

Session Number:371

Accurate ADA reporting starts with clean attendance data. This session covers how Period Attendance works in Aeries and the daily and monthly procedures that keep it accurate at the site and district levels. We\'ll use the Attendance Process Dashboard to move through the attendance year. This session is for site attendance clerks, office staff, and district attendance coordinators who manage daily attendance. In this session, participants will: ·       Attendance Process Dashboard: working through attendance tasks across the year ·       Attendance Demographics: required fields, programs and Update Attendance ·       Attendance Notes and ADA Make-up: recording absences and attendance recovery ·       Attendance Management and Mass Changes: monitoring and updating absences in bulk ·       Classroom Attendance: reviewing, entering and correcting attendance by class for teachers ·       Attendance reports: Attendance Dashboard, Submission Log, Audit Listings, Gain and Loss, and Monthly Attendance reports ·       Reconciliation procedures: daily and monthly checks at the school level, and monthly checks at the district level

Session Number:372

This session shows how to set up Flex Attendance at schools that take Period Attendance in Aeries. Attendees will cover the required feature flags, school and portal options. They\'ll also learn how Flex Periods and Class Calendars control when classes meet, and where to find Flex-ready reports and queries.This session is for the staff responsible for configuring the attendance setup at schools. In this session, participants will: ·       Security and Tables ·       Supported Flex Setups ·       School Options for Period Attendance ·       Flex Student Attendance Page ·       Portal Options ·       Other Tables Flex Attendance Relies On ·       Flex Periods ·       Class Calendars ·       Reports and Queries

Session Number:380

Dive into “Supplemental Attendance”, an insightful session tailored for participants eager to harness the full potential of Supplemental Attendance within Aeries. This session provides a comprehensive exploration of configuration strategies and effective utilization techniques. Supplemental Attendance is a robust tool designed for tracking positive hourly attendance in supplemental programs such as ASES, Interventions, and Tutoring. Gain practical insights into maximizing the functionality of this tool to ensure accurate and efficient tracking of attendance in diverse educational settings.  In this session, participants will:  Describe the configuration and setup process for using Supplemental Attendance Sessions  Identify district-owned Supplemental Attendance Programs and configure site-owned Supplemental Attendance Sessions, including calendar, staff, and student details  Discuss the process of enrolling students in Supplemental Attendance Sessions and explain how to include Supplemental Attendance in Grade Reporting and Report  Recognize various methods for teachers and staff to efficiently track attendance in Supplemental Attendance Sessions  Summarize the process of accessing and running reports associated with Supplemental Attendance sessions to effectively manage and report on ASES, 21st CCLC, and ASSETs programs using Supplemental Attendance  

Session Number:400

This session gives an overview of the Standards Based Grade Reporting (SBGR) grading cycle for elementary schools, from the start of a grading period to the final report card. Topics include assigning students a Report Card Type, starting a new grading cycle, entering marks, checking for missing marks, printing report cards and progress reports, and keeping a history of student marks. Please note that this session does not cover setting up or building report cards. For those topics, see Sessions 401-1 and 401-2. ·       In this session, participants will: ·       Learn how to assign students a Report Card Type, including alternate and add-on report cards ·       Discover how to initialize a new Standards Based or Progress grading cycle, and how to add students who enroll after the cycle has started ·       Explore the ways marks and comments are entered: Standards Based Input, Standards Based Grades by Teacher and the Teacher Portal, including Load From Gradebook ·       Use the Standards Based Missing Mark Listing and the teacher View Missing Marks option to make sure report cards are complete ·       Understand when to run Update SBG Attendance Totals before printing ·       Learn the options for printing Standards Based report cards and progress reports, including correspondence-language printing, report card types and address blocks   ·       See how to use Report Card History, copy marks to Standards Based Grade History and print the Elementary Transcript  

Session Number:401-1

In \"Standards Based Report Cards: Managing Options, Standards, and Building an SBG Report Card”, participants will gain a comprehensive understanding of the procedures involved in setting up Standards Based Grades (SBG) Report Cards. The session will cover the configuration of SBG options, including language options, mark types, and valid marks for SBG reporting. Also discussed will be building SBG Report Cards using templates. Join us to streamline your report card processes and align them with standards for improved communication and assessment practices.  In this session, participants will   Utilize the Elementary Standards Based Grade Dashboard to link standards to appropriate courses in an elementary school master schedule  Demonstrate the process of loading and managing standards for elementary school courses in a master schedule  Identify and distinguish between Common Core, Next Generation Science, and CA ELD Standards within the Aeries system  Summarize the procedures for setting up local standards in the Aeries system for standards-based report cards  Discuss practical strategies for ensuring accurate and meaningful reporting of student progress using standards-based report cards  Explain the effective utilization of Standard Based Report Card Templates to create customized report cards aligned with specific standards  Demonstrate the skills required to confidently navigate the process of generating high-quality SBG report cards  Summarize the process of generating multiple report cards without affecting the current ones  

Session Number:401-2

This session walks through the Standard Based Report Card Templates feature in Aeries, designed to simplify and speed up how report cards are created and updated. See how to use the \"sandbox\" to build and update report cards without affecting the report cards currently in use. We\'ll explore importing an existing setup, arranging standards with drag-and-drop, formatting with headers and fillers, previewing the report card as you build, and pushing the finished template to the Standards Based Setup. Save time, reduce errors, and simplify report card management with this intuitive tool. In this session, participants will: ·       Discover how to create and modify report cards in the \"sandbox\" without affecting the report cards currently in use ·       Learn how to start a new template or import an existing setup from the Standards Based Setup (SBE) ·       Explore drag-and-drop for placing and arranging standards, along with right-click formatting options (bold, shading, centering, filler/header lines) ·       Use Print Preview to check the report card\'s layout while it is being built ·       Understand how users with the right permissions can add or edit standards directly from the template page, and why to edit with caution ·       Learn how to push a completed template to the Standards Based Setup and create report card types (such as progress reports or alternate layouts)

Session Number:410-1

In “Grade Reporting for Secondary Schools - Setup, Configuration & Initialization”, participants will gain a thorough understanding of the setup, configuration, and initialization processes involved in grade reporting for secondary schools. The course will cover essential timelines and procedures for setting up and initializing the grade reporting cycle, ensuring accurate and efficient reporting.  In this session, participants will:  Recognize the key features and functions of the Grade Reporting Dashboard in Aeries  Identify the forms and tables within Aeries and their relevance to the grade reporting process  Explain the process of configuring report card options in Aeries, including valid marks and multiple mark headings  Recall the steps to populate language translations for report card elements in Aeries  Summarize the essential knowledge and skills required to set up, configure, and initialize the grade reporting cycle in secondary schools  

Session Number:410-2

In the “Grade Reporting for Secondary Schools- Grade Submission and Reports”, participants will gain a comprehensive understanding of the procedures and reports involved in grade reporting at the secondary school site level.  In this session, participants will:  Explain the process of entering grades onto report cards and finalizing them with updated GPA and attendance data  Identify and generate various reports related to the grade reporting cycle  Summarize the steps involved in generating Report Card History and rolling grades to transcripts  Recognize the methods for updating overall GPA and class ranks  Discuss the necessary skills required to effectively manage grade reporting in secondary schools  

Session Number:420-1

In “Creating & Maintaining Student Transcripts”, participants will gain a comprehensive understanding of the processes and procedures involved in managing student transcripts daily. The course will cover several topics, including the configuration of transcript definitions for multiple print formats, the maintenance of course records, and the review of the Course History Institutions Table.  In this session, participants will:  Describe the process of maintaining student transcripts by adding, editing, and deleting transcript records   Summarize the process of building transcripts for transfer students and printing transcripts for individual and multiple students  Recognize the steps to print transcripts specifically for colleges and effectively utilize the College Request Table  Identify the key skills required to configure and maintain student transcripts efficiently  

Session Number:421-1

“Specialty Transcripts, Enhanced Design Options”, is designed specifically for California schools. This session focuses on the critical updates and requirements related to student course records, with a special emphasis on CTE (Career Technical Education) and Dual Enrollment courses.   In this session, participants will:  Identify the state reporting requirements for maintaining accurate course records for specialty courses in California schools  Describe the innovative features of the Enhanced Transcript Style  Explain how to utilize the advanced design options to create visually appealing and informative transcripts for students\\\' achievements and qualifications  Examine the implementation of custom Score Translations in Things to Print for effective communication of student performance  Summarize the critical role of accurate course records in meeting state reporting requirements for specialty transcripts in California schools  

Session Number:421-2

“Graduation Requirements, Grad Tracks and Graduation Status”, provides training on student graduation requirements, tracking, and college admissions tracking. Participants will learn how to navigate the course table and graduation requirements table, set up multiple graduation tracks, and utilize various pages and reports to track student graduation status and college admissions status.   In this session, participants will:  Describe the process of adding graduation requirements and mass updating graduation status  Discuss the use of Off-Grade Courses and demonstrate the ability to create and utilize these courses  Recognize the steps to navigate the course table and graduation requirements table  Summarize the methods for setting up multiple graduation tracks  Discuss the utilization of various pages and reports to track student graduation status and college admissions status  

Session Number:455

In “Alternative School Attendance and Grade Reporting”, we will delve into the intricacies of attendance and grade reporting in alternative education schools. Specifically designed for programs such as Continuation, Community Day, some Charter Schools, and COEs, this session will equip educators with the knowledge and skills needed to navigate state reporting requirements related to attendance and course data.  In this session, participants will:  Identify the procedures for setting up alternative education schools within the Aeries platform  Recall the steps for configuring initial school settings, creating school terms, establishing calendars and bell schedules, and implementing block scheduling  Demonstrate the process of setting up attendance codes that align with state reporting requirements and accurately tracking student attendance in alternative education settings  Examine the process of initializing grade reporting windows, entering and maintaining student grades, and accessing relevant reports about student scheduling and continuation school attendance  Acquire a deeper understanding of the tools and strategies necessary for effective attendance and grade reporting in alternative education environments  

Session Number:456

In “Alternative School Scheduling”, participants will learn how to effectively use the Aeries Alternative Education scheduling feature to create a modified Alternative Education Master schedule. This schedule allows for individualized student scheduling, making it suitable for Continuation, Community Day, COE, or Independent Study programs.  In this session, participants will:  Identify and explain the benefits and differences between building an Alternative Education master schedule and a traditional one  Describe the process of creating sections specifically tailored for alternative education in the Aeries Alternative Education scheduling feature  Utilize the alternative education scheduling option in Aeries to effectively schedule students in alternative education programs  Demonstrate the ability to manage alternative education student schedules using the Aeries Alternative Education scheduling feature  Analyze and discuss the impact of Alternative Education scheduling on the Grade Reporting Cycle  Retrieve and interpret reports related to student scheduling using the Aeries Alternative Education scheduling feature  

Session Number:470

This session covers how to set up and manage Independent Study (IS) in Aeries, both in attendance and in the Independent Study Agreements (ISA) tools. Attendees will learn how to configure IS program and absence codes, move students between Regular and IS programs, and report IS attendance separately as California requires. The session also walks through the ISA workflow from drafting to activation, collecting digital and ink signatures, and tracking student progress with Work Product Evaluations. In this session, participants will: ·       Independent Study attendance coding ·       Independent Study sections and CALPADS reporting (MST.ISI) ·       Moving students into and out of the Independent Study program, and updating their attendance ·       Monthly attendance reports for Independent Study ·       Post by Month attendance and Teacher Portal options for Independent Study schools ·        Independent Study Agreement setup ·       Creating Independent Study Agreements ·       Agreement workflow ·       Signatories ·       Work Product Evaluations   ·       Independent Study Management page  

Session Number:480

The “COE Round Table Discussion” is a session exclusively for California schools. This moderated gathering brings together a community of Aeries specialists from County Office of Education settings to provide mutual support and exchange valuable insights.   In this session, participants will:  Identify the latest issues and challenges faced in California schools  Recognize best practices for navigating the unique challenges in California school settings  Summarize strategies for enhancing support for County Office of Education operations  Discuss experiences and insights related to COE operations with peers  Select valuable insights and strategies from the discussions to enhance professional practice  

Session Number:501

The “Fundamentals of Aeries® SIS” - Overview of Aeries course is designed for novice users of Aeries® SIS. This course provides a comprehensive overview of tools available for monitoring and improving student success.   In this session, participants will:   Discover available pages and reports  Identify and utilize functionality buttons to perform specific tasks  Explore various form techniques  Master navigation within Aeries® SIS  Comprehend key processes for efficient utilization of Aeries® SIS  

Session Number:541-1

Come join our ever-popular series that highlights features in Aeries. Part 1 of “Did You Know...?” discusses Global Messages, Aeries Tables and Fields Icons, Right Click Navigation Tree, Taking/Adding Student Photo, and Student Search Enhancements.

Session Number:541-2

As we continue with this series, Part 2 showcases documents and data that help track student movement, including Student Documents and reports such as Off Campus Pass, Readmit Slips, Student Summons Report and School Groups.

Session Number:541-3

Part 3 of “Did You Know...?” focuses on secondary schools and includes pages and reports that facilitate the transition from high school to the workplace or post secondary institutions. This includes: Work Permits, Cal Grant GPA, Golden State Seal, State Seal of Biliteracy, and Single Column Transcripts. Secondary school staff will not want to miss this session in the series.

Session Number:541-4

As the series continues, Part 4 of “Did You Know...?” dives into Class Roster Enhancements and highlights unique features of reports, including some favorites such as Summary of Students, Student Data Audit, and Medical Profile. Don’t miss learning how Report Tags can give you even further information on specific students.

Session Number:541-5

The “Did You Know...?” series concludes with the exploration of several available dashboards in Aeries. The Attendance, Scheduling, and Grade Reporting dashboards, for example, provide a sequential process with associated links to pages and reports that ensure successful execution within the area of application. Additional dashboards will wow you with the data they can provide. 

Session Number:550

In “Student Groups in Aeries”, participants will gain a comprehensive understanding of student groups in Aeries, a widely used education management system. Participants will explore the purpose, creation, use, and functions with a focus on enhancing administrative efficiency and student organization.   In this session, participants will:  Identify both static and dynamic groups and their respective functions  Describe the methods for adding students to student groups and assigning staff members to these groups in Aeries  Summarize the process of sharing student groups with staff in Aeries  Demonstrate the steps to update data and generate reports using student groups in Aeries  Select efficient methods to access pages and utilize student groups to streamline administrative tasks in Aeries  

Session Number:581

In “Assertive Discipline - Data Management and Reporting”, participants will learn the procedures for managing student disciplinary actions using assertive discipline tools in Aeries. This course is designed for educators and administrators who wish to enhance their data management and reporting skills when it comes to student disciplinary actions.  In this session, participants will:  Identify the components of Safe Schools Act reporting and the process for setting up suspendable offense codes in Aeries  Practice creating suspension and expulsion letters using assertive discipline tools in Aeries  Recognize the features of the Discipline page in Aeries for teacher referrals and discipline reports, and demonstrate navigation of the Discipline Dashboard  Use the skills to configure discipline-related tables in Aeries to facilitate an efficient setup process  Distinguish the differences between Discipline (DIS) and Assertive Discipline (ADS) forms in Aeries to make informed decisions when utilizing them  

Session Number:591

“Intervention Management” covers details on the end-to-end process of Intervention Tracking and Monitoring in Aeries. This session includes the process to support a district\\\'s \\\"SST\\\" process, classroom interventions and referrals. This session will explain what each Intervention table is designed to track and will recommend code sets to use.  In this session, participants will:  Learn configuration steps required for setup of Interventions related tables  Establish process for teachers/staff to document Pre-Referral Interventions  Define when and how a referral to Intervention can be submitted  Access reports related to interventions  

Session Number:605-1

Career Technical Education (CTE) plays a growing role in how California measures student readiness, and the rules behind it can be challenging to follow. This session breaks down how career pathways work, what they mean for the College and Career Indicator (CCI) on the California School Dashboard, and how your Aeries data supports accurate reporting. You will leave with a clear understanding of the foundation every pathway program is built on. In this session, participants will: ·       Describe the key elements of a CTE pathway and how students progress through it ·       Understand how pathway and college credit data contribute to the CCI ·       Identify the course and transcript settings in Aeries that support accurate reporting ·       Review recent updates affecting CTE in California

Session Number:605-2

Once your pathways are defined, the next step is making sure your student data tells the right story. This hands-on session walks through building a pathway in Aeries and managing student progress from start to finish using the Career Pathway Management page. It is a practical follow-up to 605-1, and attending that session first is recommended. ·       In this session, participants will: ·       Set up a career pathway in Aeries ·       Track student progress and milestones within a pathway ·       Tag students as Concentrators and Completers ·       Understand how pathway data supports state reporting

Session Number:610

Academic Plans give students, families, and staff a clear picture of what it takes to graduate and be ready for college and career. This session walks through how to set up and use the Academic Plan in Aeries, from building plans to reviewing student progress and monitoring readiness across your school. ·       In this session, participants will: ·       Learn how to set up and configure the Academic Plan in Aeries ·       Explore the different ways courses can be added to a student\'s plan ·       Understand how students and families can view, build, and approve plans through the Portal ·       Track plan progress and monitor graduation and college readiness using the Graduation and College Readiness Dashboard

Session Number:615

The College and Career Indicator is one of the most closely watched measures on the California Dashboard, and graduation alone does not make a student prepared. This session is designed for counselors, administrators, and district personnel who want to monitor student readiness with confidence. It explores the tools Aeries provides for tracking CCI progress, where the underlying data comes from, and how it connects to the Academic Plan. ·       In this session, participants will: ·       Understand the college and career measures that determine student readiness on the CCI   ·       Interpret the status values Aeries provides, including Prepared and Approaching Prepared   ·       Navigate the CCI Summary page to review a student\'s progress   ·       Identify where CCI data is stored in Aeries so gaps can be addressed early  

Session Number:660-1

“Managing English Language Data for Students” is designed to provide participants with the necessary knowledge and skills to effectively manage English Language (EL) data for students in Aeries, specifically focusing on California schools. This course is ideal for individuals responsible for managing EL data.  In this session, participants will:  Identify the required fields for recording language information for all students, including the five Language Fluency designations in Aeries  Describe the data requirements associated with managing EL data in Aeries  Summarize the essential components and processes involved in maintaining EL data at the school or district level  Recognize the skills needed to accurately record and track language information for students in Aeries  Discuss the knowledge and skills required to effectively manage EL data in Aeries  

Session Number:660-2

“English Language Data Process: Aeries to CALPADS”, is designed for participants working with the English Language Development Program or those involved in CALPADS in California schools. It focuses on the relationship between Aeries and CALPADS in maintaining Language Assessment data fields. It is recommended that individuals new to this process also attend #660-1 - Managing English Language Data for Students as a prerequisite.  In this session, participants will:  Identify the data requirements and sequence of operations for facilitating ELPAC testing within the Aeries to CALPADS process  Recognize the steps for reconciling accurate data between Aeries and CALPADS and demonstrate understanding of the ELPAC Roadmap  Locate the specific Aeries tables containing student language data essential for CALPADS reporting  Apply effective strategies for managing the ELD Roadmap between Aeries and CALPADS to ensure accurate student English Language (EL) identification  Demonstrate proficiency in using the necessary tools and skills to effectively manage and reconcile data between Aeries and CALPADS, thereby ensuring precise EL identification and compliance with state regulations  

Session Number:670

“Medical Data Management in Aeries” is a session designed to equip participants with the knowledge and skills necessary for effectively managing medical data on students. This session delves into the intricacies of utilizing Aeries forms and reports, providing a comprehensive understanding of how to streamline medical data processes.   In this session, participants will:  Describe the process of recording and maintaining student medical information in Aeries Web, including medical history, daily medical visits, medications, and health problem locations  Demonstrate the use of the Daily Medical Log feature in Aeries Web for quick access to visit information and the Medication Schedule feature for monitoring and documenting medication dispensing  Recognize and apply the use of query to access a wide range of data stored in medical tables in Aeries Web Summarize the process of printing various reports related to student medical information in Aeries Web Identify the necessary skills required to effectively manage medical data in Aeries Web, improving the efficiency and accuracy of student healthcare records  

Session Number:671

The “Letters in Aeries - Attendance Letters” course is designed to provide schools and districts with the necessary tools to effectively communicate with parents about student attendance. Discover the options to set up District Attendance Letters or for the individual school site.  In this session, participants will:  Identify the configuration steps required to generate school or district-based attendance letters using Aeries  Describe the process of creating and generating Attendance Letters to Parents at the school level and District Attendance Letters and Query Letters  Recognize the communication tools available in Aeries to enhance parent engagement and streamline communication processes  Locate and utilize the features in Aeries to enhance the school\'s attendance management system  Summarize the key methods for effectively communicating with parents about student attendance using Aeries  

Session Number:690

In “504 Plan Management”, participants will gain a comprehensive understanding of how to effectively manage and document 504 data using Aeries. The 504 Plan in Aeries provides a robust framework for documenting stakeholders, evaluation criteria, impairments, eligibility, and accommodations. Additionally, participants will learn how to navigate the CALPADS reporting elements of 504 plans.  In this session, participants will:  Identify the key components of a 504 plan and explain their significance in supporting students with disabilities  Recognize and demonstrate the use of specific screens, code values, and associated tables and fields in Aeries\\\' 504 Plan management  Summarize best practices for securing 504 table settings in Aeries and discuss their impact on data management  Discuss the connection between CALPADS reporting and the Section 504 program and its implications for compliance and data accuracy  Apply knowledge of Aeries features to effectively navigate and document 504 plans for improved student support and compliance  

Session Number:691

Join our “Counselor Round Table” for an engaging and informative moderated discussion. This course provides a platform for counselors to come together and share best practices on current secondary topics.   In this session, participants will:  Identify effective strategies for student scheduling and academic planning  Recognize the key components of the California College and Career Indicator  Summarize best practices for supporting students\\\' academic success and college and career readiness  Discuss practical ideas for immediate implementation in counseling practice  Locate opportunities to connect with peers and strengthen professional networks in the counseling field  

Session Number:700

“CALPADS Basics – Overview of CALPADS” is a foundational session crafted for Aeries SIS users seeking a comprehensive overview of CALPADS and giving participants the essential knowledge needed for seamless integration with Aeries. Dive into the core concepts and functionalities, gaining insights into data submission, reporting requirements, and compliance standards set by the California Department of Education (CDE).   In this session, participants will:  Identify the purpose and significance of the California Longitudinal Pupil Achievement Data System (CALPADS) in maintaining individual-level data for state and federal reporting  Locate and access Aeries and CALPADS resources, such as the CALPADS Data Guide and the CALPADS Calendar, for data reporting requirements  Describe commonly used CALPADS acronyms and their meanings  Recognize the different data collections and annual timelines associated with CALPADS in Aeries  Summarize the key state reporting fields and their importance in accurate data reporting     

Session Number:702

Introducing “CALPADS Basics – Program Data Management”. This session is thoughtfully designed to offer a comprehensive understanding of student program data management using Aeries. This session aims to empower participants with essential knowledge and skills in the extraction of CALPADS files with accurate and current information.  In this session, participants will:  Identify the various pages and methods within Aeries for recording program data, including Free and Reduced Lunch, 504 Plans, and Special Programs  Recognize the key components of the California Longitudinal Pupil Achievement Data System (CALPADS) for managing student program data  Summarize the process for locating and maintaining student programs required for reporting, such as Free and Reduced Meals (NSLP), Title 1, Homeless, Foster, Migrant, and 504 programs  Explain the reporting requirements for CALPADS program data management and the Special Education Reporting System for managing special education data  Employ effective strategies to streamline data reporting processes for CALPADS program data management  

Session Number:730

Stay up to date with the latest developments in CALPADS, California\'s comprehensive student data system, with the CALPADS Update from CSIS course.   In this session, participants will:  Describe the newest updates and changes on the refreshed CALPADS website  Summarize the highlights of the Fall 1 submission process, including insights and best practices for successful data submission  Recognize the steps involved in preparing for the upcoming Fall 2 submission and select strategies to ensure accurate and timely data reporting  Identify the latest CALPADS updates and demonstrate the ability to confidently navigate the system  Discuss strategies for staying ahead of the curve and optimizing CALPADS reporting processes  

Session Number:740

“Enrollment Data Management” is a 2-period session designed specifically for California schools. This session focuses on the effective management of enrollment data in Aeries, with a particular emphasis on key areas such as the start of the school year, exit reasons, graduates, no shows, and summer withdrawals.  In this session, participants will:  Identify the key components of the enrollment process in Aeries, including the role of CALPADS reporting  Discuss strategies for effectively managing withdrawal data, graduates, completers, matriculation, and student withdrawals in the context of California school enrollment  Recognize and utilize helpful reports within Aeries to streamline enrollment data management processes  Summarize the knowledge and skills required to efficiently manage enrollment data in Aeries, ensuring accuracy and timeliness  Select and apply techniques to enhance skills and streamline enrollment processes for improved data accuracy and efficiency  

Session Number:940

In the SQL Query Basics course, participants will learn the fundamentals of creating and using SQL queries. This course covers essential topics such as SELECT, UPDATE, INSERT, and DELETE queries, as well as the GROUP BY clause, ORDER BY clause, and dual-table queries.   In this session, participants will:  Describe the purpose and usage of special SQL commands  Explain the concept of SQL Joins and demonstrate their application in linking data from different tables  Summarize the structure of SQL query statements and identify key components within the statements  Demonstrate the ability to construct and execute SQL queries to manipulate and retrieve specific data  Recognize and utilize essential tools for building a strong foundation in SQL query basics  

Session Number:950

“SQL Query Intermediate” is designed for Database Administrators (DBAs) with SQL Server Access. Participants will delve into intermediate SQL topics to enhance their query skills.   In this session, participant will:   Recognize the purpose and benefits of using joins, subqueries, and variables in SQL queries  Summarize the function and implementation of ROLLUP and aggregate window functions in SQL  Describe the usage and impact of case statements in SQL queries  Discuss techniques for optimizing database performance through intermediate SQL query skills  Explain the relevance of intermediate SQL query skills for database administrators in enhancing their role and responsibilities  

Session Number:960

Enhance your data management skills with the session “Maximizing Data Input in Aeries”. This session is a deep dive into the powerful Mass Add Student Related Data form, offering a seamless solution for swiftly and effortlessly incorporating substantial data into various Aeries student-related tables. Uncover the potential of Query KEEP/SKIP as an optional tool, empowering users to selectively apply the mass add feature to a chosen set of students. The session will also explore additional options for data inclusion, providing a comprehensive toolkit for efficient data input. Join us to unlock the full potential of Aeries, streamlining your workflow and ensuring your school’s data management is as effective as it is dynamic.  In this session, participants will:  Discover the use of Excel to KEEP students  Examine Mass Add Student Related Table form  Review Import Data Into Aeries form  

Session Number:973-1

In “Intro to Data Validations”, participants will be introduced to the powerful Data Validations feature that offers immense flexibility for districts to refine data populated in Aeries and catch errors before they cause problems later.   In this session, participants will:  Recognize the process of defining rules for data validation criteria in Aeries  Identify the steps for setting up the data validation system in Aeries  Describe the process of identifying and reporting data anomalies in Aeries  Explain the purpose and function of the Data Validations feature in Aeries  Summarize the benefits of using Data Validations to improve data integrity in educational institutions  

Session Number:973-2

Take your data validation skills to the next level with our “Advanced Data Validations” course. Building on the topics covered in session #973-1, this session delves deeper into the intricacies of monitoring data within Aeries.   In this session, participants will:   Identify and explain the components of SQL syntax used in Aeries data validations  Describe the process of creating precise definitions for advanced data validations in Aeries  Discuss the importance and benefits of leveraging deep linking techniques in monitoring data within Aeries  Summarize the key principles and techniques for building complex validations within Aeries  Explain the significance of data accuracy and integrity in the context of advanced data validations within Aeries  

Session Number:1001

Our conference session “Data Extracts & Automation” will showcase the potential of automation as we guide participants through advanced techniques to effortlessly streamline data extraction processes. Discover innovative approaches that not only save time but also ensure accuracy in data retrieval. Equip yourself with the knowledge to enhance efficiency, allowing your school to stay ahead in the dynamic landscape of educational data management.   In this session, participants will:   Discuss the benefits of automation in streamlining data extraction processes   Identify the essential skills required to create and maintain data extracts using PowerShell and Python   Explain the process of scheduling tasks using Task Scheduler for automating data extraction   Summarize the use of an FTP client to send data to SFTP sites for automated extraction   Practice creating and maintaining data extracts efficiently using automation tools    

Session Number:1208

Come learn how leaders of Napa Valley Unified School District leveraged the Aeries Student Information System to design a process for tracking interventions, referring students for higher level support, and to track academic, behavioral, and social emotional data points as part of an early warning indicator system.     

Session Number:1218

In this session, we\'ll dive into the integration of the California Electronic Reporting System (CERS) API, focusing on the critical steps of creating profiles and testing to include in the API scheduled process. Learn how to streamline your data exchange, improve workflow efficiency, and ensure seamless communication between systems. Through hands-on demonstrations and expert insights, you\'ll gain a deeper understanding of how to build and test profiles effectively, allowing you to automate your CERS Profiles with confidence and precision. Whether you\'re a beginner or seasoned pro, this session is designed to equip you with practical skills to enhance your API integration experience.  In this session, participants will:  Understand the process of creating and configuring CERS API profiles for seamless integration  Learn how to effectively test and troubleshoot profiles to ensure smooth API scheduling  Gain practical knowledge on automating data exchange between systems to improve workflow efficiency  Develop the skills needed to confidently implement and manage CERS API integrations in their organizations   

Session Number:1221

In this session, we\'ll demystify the complexities of security and permissions within Aeries software, helping you create a more secure and efficient user environment. Learn how to effectively manage user roles, customize permission settings, and ensure compliance with your district\\\'s security protocols. We\'ll cover best practices for assigning access levels, avoiding common pitfalls, and maintaining a balance between security and functionality. Whether you\'re an administrator or support staff, this session will equip you with the knowledge and tools to streamline permission management and safeguard sensitive information across your Aeries system.  In this session, participants will:  Learn how to effectively manage and assign user roles in Aeries for enhanced security  Gain practical knowledge on customizing permission settings to align with district security protocols  Understand best practices for balancing security and functionality while avoiding common access control pitfalls  Develop the skills to safeguard sensitive information by streamlining permission management processes   

Session Number:1222

Discover how to enhance your data management with Aeries\\\\\\\' Report Tag (RTG) feature. This session will introduce you to Report Tags, showing how they allow users to tag student records with specific values from reports for easy access and later use. We’ll walk through practical examples where report data, such as student lists or calculated values, can be stored for future retrieval through the Query tool. Whether you need to print labels, generate mailing lists, or perform other tasks with student data, this feature streamlines the process, saving time and improving data accessibility. Learn how to apply Report Tags to maximize efficiency and functionality in your Aeries reports.  In this session, participants will:  Learn how to use the Report Tag (RTG) feature to tag student records with specific values for future access  Explore practical examples of storing and retrieving report data, such as student lists or calculated values, using the Query tool  Gain insights into how Report Tags can streamline tasks like printing labels or generating mailing lists  Understand how to apply Report Tags to improve efficiency and functionality in Aeries reporting     

Session Number:1226

Once a district has enabled and configured Aeries Communications powered by ParentSquare, there are multiple options for sending Attendance Notifications to parents. This session will cover the various ways districts can configure and customize Attendance Notifications based on daily or period absence codes for each school. We\\\'ll explore the integration between Aeries and ParentSquare, the use of Auto-Notice Templates, and best practices for managing attendance notifications across the district and individual schools.In this session, participants will: Learn how to configure Attendance Notifications in Aeries Communications for daily or period absence codes. Explore the integration between Aeries templates and ParentSquare Auto-Notice Templates. Understand how to customize notification templates at the district level and share them with schools. Gain insights into best practices for managing and maintaining attendance notification templates within ParentSquare.  

Session Number:402

Join us for an in-depth look at the latest enhancements to Standards Based Grades (SBG) Progress Report Cards in Aeries. This session will guide you through the updated code tables, portal options, and new template options for progress reporting. Whether you’re familiar with SBG or new to the process, this session will provide you with practical insights to streamline your reporting and ensure accurate, meaningful feedback to students and parents. In this session, participants will: Understand the key changes in the SBG Progress Report Code Table and how to configure them in your system. Learn how to set grading windows for SBG Progress Reports using updated portal options. Gain expertise in creating and publishing both existing and new SBG Progress Report templates, tailored to your school’s standards. Explore new features in report card history and the teacher input process for seamless progress report generation.  

Session Number:180

“Parent/Student Data Confirmation (PDC)” is a feature of Aeries that allows Parents to update Student demographics. This session is a detailed demonstration of the Data Confirmation features. Recommendations for setup, configuration, deployment and support of the process will be discussed.  In this session, participants will:  Discover the flexibility and customization of Parent Data Confirmation  Examine Portal Options page to configure Parent Data Confirmation  Locate Portal Documents settings  

Session Number:703

Staff Data Management is a vital requirement of your CALPADS data submissions. This session will discuss how to manage Staff Data to ensure accurate file submissions of the SDEM, SASS, and CRSE files and will include a brief discussion about courses and sections. In addition, we will focus on streamlining the data to support CALPADS Fall 2 Reporting and CBEDS submissions, ensuring your data is clean and complete for critical reporting deadlines.  In this session, participants will:  Learn best practices for managing and organizing Staff Data for CALPADS and CBEDS.  Understand the key components of the SDEM, SASS, and CRSE files and how to ensure accurate data submissions.  Explore strategies to streamline data management for Fall 2 and other CALPADS reporting windows.  Gain insights into validating data for comprehensive reporting and compliance. 

Session Number:712

Analysis of Fall 1 Certification: Understanding the certification process  Data management and population related to Fall 1 data requirements File submission Common Errors Report Validation and Mapping Guides

Session Number:710

Fall 1 focus:  Advanced Q & A session looking at more specific details of complex situations and data population requirements.  A focus on CALPADS and CDE expectations for data to best understand how data is used and improve submission of high quality data.  

Session Number:711

Fall 2 focus:  Advanced Q & A session looking at more specific details of complex situations and data population requirements.  A focus on CALPADS and CDE expectations for data to best understand how data is used and improve submission of high quality data. 

Session Number:713

Analysis of Fall 2 Certification: Understanding the certification process Data management and population related to Fall 2 data requirements File submission Common Errors Report Validation and Mapping Guides

Session Number:167

Join us for a fast-paced, all-in-one session designed to help educators unlock the full potential of the Aeries Gradebook — whether you\\\'re teaching elementary or secondary students. Discover practical tips, hidden features, and smart workflows to make your grading experience more efficient and accurate. Perfect for new and experienced users alike, this session is designed to help you save time and gain confidence using Aeries Gradebook.  In this session, participants will:  Identify key gradebook features tailored for both elementary or secondary users  Learn how to set up, copy, and link gradebooks efficiently  Add and manage assignments, input scores, and submit grades to report cards  Explore advanced tools such as custom marks, custom colors, and gradebook options  Review strategies for collaborative gradebooks and working with multiple teachers   

Session Number:505

Managing school fees and tuition payments doesn’t have to be complicated. In this session, we’ll introduce Aeries Payments—an integrated tool designed to simplify billing and payment tracking for schools and districts. Participants will explore how to manage student fees, set up payment schedules, and access powerful functionality with or without the Destiny Fundraising Manager integration. Whether you’re recording manual payments or providing families with online payment options, Aeries Payments brings flexibility and control to your financial processes.  In this session, participants will:  Learn how to record and manage student fees, payment history, and balances  Understand how to configure payment schedules and portals using Destiny Fundraising Manager  Explore how parents and students can view and access payment tools via the Aeries Portals   

Session Number:692

This beginner-friendly session is designed for counselors and support staff looking to build confidence and proficiency using Aeries for student support services. By the end of the session, participants will walk away with practical skills to streamline their counseling workflows and support students more effectively using Aeries.  In this session, participants will:  Explore essential navigation tools within Aeries  Review key student data fields and how to access them efficiently  Learn to utilize the Counselor screen to support student needs  Understand how to schedule students in the Master Schedule (MST)  Discover how to use and manage student groups  Get hands-on with MST and SMS queries to find and manage critical scheduling data   

Session Number:693

The CCGI Extract page in Aeries simplifies how districts support students on their college and career journey. This tool generates five data files—including student demographics, transcripts, and test scores—formatted to California College Guidance Initiative (CCGI) specifications. These files can then be uploaded as electronic transcripts, enabling seamless data sharing that empowers students with accurate, timely information. Whether you\\\'re new to the process or looking to optimize your workflow, this session will help you understand how to align your Aeries data with CCGI’s requirements.  In this session, participants will:  Learn how to configure and generate the five required CCGI extract files directly from Aeries.  Understand what student data is included and how to ensure it meets CCGI formatting guidelines.  Explore best practices for maintaining data integrity and ensuring successful uploads to CCGI.   

Session Number:970

This session provides a practical introduction to working with the Aeries API. Participants will learn how to access and interact with Aeries SIS data using RESTful endpoints, explore authentication methods, and review common integration patterns. The course also includes an overview of how Aeries data can be mapped to external systems using standardized formats.  In this session, participants will:  Learn how to authenticate and make basic requests using Aeries RESTful API endpoints  Understand common use cases and integration patterns for syncing data with external systems  Explore best practices for structuring API calls and mapping Aeries data to standardized formats   

Session Number:980

Join us for an engaging and beginner-friendly introduction to Python programming! This session is designed for those who are new to coding and want to build a solid foundation. We\\\'ll explore the basics of Python syntax, data types, and core programming concepts through hands-on examples and clear explanations. Whether you\\\'re looking to automate tasks, dive into data analysis, or just understand how programming works, this session will help you take that important first step. No prior programming experience required—just bring your curiosity!  In this session, participants will:  Learn how to write and run basic Python scripts  Understand key programming concepts such as variables, loops, and conditionals  Gain confidence working with fundamental data types and structures like strings, lists, and dictionaries   

Session Number:200-2

The “Aeries Online New Student Enrollment – Office Users” session provides office users with the necessary knowledge and skills to utilize the add-on feature of Aeries for online enrollment.  During this session, office users will learn how to effectively use the Aeries Online Enrollment Import Process to import and view newly enrolled students into the Aeries database. In this session, participants will: • Understand the distinct types of data requirements and ensure accurate review of the data elements during the import enrollment process  • Discover strategies to streamline the enrollment process and save time while increasing efficiency   • Troubleshoot potential data integrity issues that may arise during the enrollment process and develop strategies to address them 

Session Number:704

Course data is extracted and reported in numerous files to CALPADS. This session will cover the fields required to submit CALPADS files such as CRSE, SCSE, CRSC, SCSC, and SCTE. These submissions are required for both Fall 2 and End of Year reporting. 

Session Number:1227

Join us for an engaging session tailored for district and high school administrators, counselors, registrars, and SIS staff as we explore the transformative potential of the California State University (CSU) Direct Admissions Pilot Program. This groundbreaking initiative, currently being implemented in Riverside County, offers the Class of 2026 direct admission to eleven CSU campuses for Fall 2026. Participants will gain a comprehensive understanding of how to effectively utilize the California College Guidance Initiative (CCGI) and the Course Management Portal (CMP) to support the program\'s success. Key topics include the essential data uploads, such as student schedules, course structures, and transcript management, needed to ensure seamless student eligibility and participation. Additionally, we will discuss how to use CCGI’s eligibility reports to promote equitable access to higher education for all students. This session is ideal for education leaders seeking to enhance their knowledge of CSU’s Direct Admissions Pilot and leverage available platforms to create pathways for student success. Together, we’ll explore innovative ways to support students on their journey to college readiness and beyond.

Session Number:1228

This comprehensive workshop is designed for registrars, counselors, and CMP administrators who are responsible for the technical aspects of transcript data entry, course management, and A-G alignment. Participants will learn how to accurately manage transcript data in Aeries and align district courses with A-G requirements using the Course Management Portal (CMP) and California College Guidance Initiative (CCGI). Key topics include: ·       Entering and formatting special course titles in the HIS (Historical Grades) table ·       Updating and managing CHI (Course History Institution) records in Aeries for out-of-district and college credit courses ·       Best practices for aligning district courses to A-G requirements within CMP ·       Evaluating how courses are displayed in CCGI as meeting or not meeting A-G criteria ·       Step-by-step examples of transcript coding to ensure accurate student records This hands-on session provides practical guidance and collaborative problem-solving to streamline transcript management processes, support accurate A-G alignment, and ensure equitable access to higher education pathways for all students. Join us to refine your expertise, leverage key tools, and contribute to student success.

Session Number:1105

School districts are increasingly tasked with managing a complex mix of expanded learning programs—from grants like ELOP to entirely parent-paid enrichment classes and summer camps. When programs require sliding-scale fees, tiered pricing, or direct parent billing, district staff are often crushed by manual paperwork, tracking late payments, and issuing receipts. This session provides a roadmap for streamlining operations across your district\'s fee-based and grant-funded programs. We will explore how districts are utilizing ActivityHero by Aeries to collect monthly payments and eliminate administrative tasks. Discover how automating the registration and billing lifecycle can transform your department from a stressed collection agency into a seamless, equitable service provider for your community. By the end of this session, attendees will be able to: ·       Centralize Diverse Program Types: Manage ELOP/ASES/21st CCLC students and parent-paid enrollments under a single, unified registration umbrella. ·       Eliminate Billing Friction: Deploy automated tools for recurring monthly payments, sliding-scale fees, and monthly receipts to reduce administrative hours. ·       Modernize the Family Experience: Provide parents with a mobile-friendly portal to register, manage schedules, and access childcare tax statements.

Session Number:355

This session will show school district administrators, family engagement coordinators, and communications staff how to use ActivityHero.com not just as a community resource, but as a fundraising partnership for connecting families with school holiday camps, summer camps, and extracurricular activities. Attendees will leave with a clear, actionable plan for rolling this out — including the fundraising component — before the next school break. ·       The problem: why even districts with grant-funded after-school and summer programs still have gaps — unfilled seats, uncovered weeks of break, and families wanting more variety — and why this becomes a district communications burden ·       Overview of ActivityHero.com: the marketplace model and how camps/providers get listed and reviewed by parents ·       Filtering and personalization: how families search by age, interest, location, cost, and financial aid availability ·       ActivityHero\'s Fundraising Affiliate Program: districts, PTAs, or family engagement offices can sign up and earn money back on camps/classes booked through the custom link (similar to the former Amazon Smiles program) ·       Equity tools already built into the platform: the ActivityHero Scholarship program and how to surface free/low-cost options for underserved families ·       Communication strategies: promoting the resource and affiliate link through district channels (email, ParentSquare, website, flyers) ·       Real examples/case studies from districts already using ActivityHero ·       Live demo of the parent-facing search experience and the affiliate sign-up flow ·       Q&A and next steps for piloting in your district

Session Number:356

Become the go-to Activity Hero expert for your district! Join us for an interactive overview of the tools and strategies every administrator needs to effectively manage activities, users, settings, and day-to-day operations. Learn how Activity Hero can support and scale your district\'s Expanded Learning Opportunities Program (ELOP) and Attendance Recovery initiatives through streamlined program management, enrollment, attendance tracking, and reporting. Walk away with the confidence and know-how to streamline administration, maximize the value of Activity Hero across your organization, and drive successful outcomes for students and staff.

Session Number:357

Learn how Activity Hero supports the day-to-day work of running successful Attendance Recovery and Expanded Learning Opportunities Program (ELOP) initiatives. Designed for teachers, attendance staff, and site personnel, this session will help you confidently navigate the tools you use most often. Discover best practices for managing rosters, tracking attendance, monitoring student participation, and supporting program operations. Whether you\'re facilitating attendance recovery opportunities, overseeing ELOP activities, or working directly with students, you\'ll gain practical skills and time-saving tips to help you work more efficiently and ensure accurate program tracking. Join us to see how Activity Hero can help simplify daily tasks and support student success.

Session Number:756T

Texas state reporting requirements keep evolving, and Aeries is evolving with them. Get a preview of the upcoming features designed to help your district stay compliant with less manual effort. We’ll walk through new ADSY reporting capabilities, the new My Texas Future Direct Admissions graduation requirement, and Grievance reporting, plus additional enhancements on the way. You’ll see how each feature works in Aeries, what data your campuses will need to have in place, and how to prepare your staff before the changes go live.

Session Number:755T

What changes, what doesn’t, and how to prepare before November 23 Enrollment Tracking in TSDS is moving from manual batch file uploads to an automated process through the current API/Ed-Fi workflow. This session walks Texas schools through the new process and shows how Aeries fits into it. Attendees will learn what stays the same, including the UID Assignment prerequisite, and what changes.

Session Number:1210

AI isn’t just about shortcuts. It’s about unlocking creativity, critical thinking, and deeper learning. In this interactive session, discover how Google Gemini, Microsoft Copilot, and Canva’s AI-powered tools can help educators and students research more effectively, create engaging content, and personalize learning experiences. We’ll explore practical strategies for using Gemini for inquiry and exploration, Copilot’s Study and Learn and Teach features to support understanding and instruction, and Canva AI to design visually compelling projects and learning resources. Learn how these tools can help students ask better questions, deepen their understanding, and demonstrate learning in creative ways, while helping educators streamline lesson planning and differentiate instruction. Leave with actionable ideas, classroom-ready examples, and resources that will help you leverage AI as a tool for learning, teaching, and innovation, not just productivity.

Session Number:205-1

Ready to transform your district\\\'s enrollment experience? Join us for an engaging overview of Aeries Enroll Path, the flexible digital enrollment solution designed to simplify registration for families and streamline enrollment management for staff. Discover how districts can create customized enrollment workflows, support new and returning students, manage transfers, collect digital signatures and documents, and communicate with families throughout the enrollment process. We\\\'ll explore the tools that make enrollment more efficient, including form customization, conditional logic, multilingual support, application tracking, and seamless integration with Aeries SIS. Whether you\\\'re new to Enroll Path or looking to better understand its capabilities, this session will provide a practical introduction to the features and best practices that help districts reduce paperwork, improve accuracy, and create a smoother enrollment experience for everyone.

Session Number:205-2

Join us for an open and interactive discussion focused on Aeries Enroll Path. This session is your opportunity to connect with fellow districts, share experiences, ask questions, and participate in a candid conversation about what\'s working, what\'s challenging, and where you\'d like to see Enroll Path go next. We\'ll discuss real-world enrollment processes, gather feedback on current features and functionality, explore common use cases and best practices, and answer your questions in an open Q&A format. Whether you\'re a seasoned Enroll Path user or just getting started, this session offers a unique opportunity to learn from peers, engage directly with the Aeries team, and help shape the future of the enrollment experience. Bring your questions, ideas, success stories, and wish lists. We want to hear from you!

Session Number:324

“Flex Scheduling - Traditional Bell Schedule,” is designed for schools with a traditional bell schedule using period numbers 0-9. In this session, participants will learn how to implement a flexible scheduling system. We will cover essential topics such as creating flex periods and class calendars, utilizing the staff table to replace the teacher table, and defining custom bell schedules. By linking flex periods and class calendars to sections in the master schedule, we will replace the outdated period, block, split term, and day tag fields.   In this session, participants will:  Describe the process of setting up class calendars to replace the block schedule calendar  Identify the fields changed in the master schedule when implementing a flexible scheduling system  Demonstrate the steps to efficiently create flex periods and customize bell schedules  Explain the importance of linking flex periods and class calendars to sections in the master schedule  Discuss the benefits and challenges of implementing a flexible scheduling system in a school with a traditional bell schedule 

Session Number:325-1

This session explores how sections are defined and managed in Flex Scheduling to accommodate a variety of scheduling models.  In this session, participants will learn how to create Flex Periods and Class Calendars to support complex bell schedules.  Odd-Day/Even-Day bell schedules, A-Day/B-Day bell schedules, and schedules with Rotating Periods will be discussed. ·       In this session, participants will:  ·       Identify appropriate scheduling tools to use for various scheduling circumstances including Odd/Even or A/B day schedules and Rotating Period Schedules  ·       Set up master schedule sections and scheduling students   ·       Demonstrate the steps to efficiently create flex periods and customize bell schedules  ·       Explain the importance of linking flex periods and class calendars to sections in the master schedule  ·       Discuss the benefits and challenges of implementing a flexible scheduling system in a school with a traditional bell schedule 

Session Number:330

In “Scheduling Master Schedule Board” this course will provide a comprehensive understanding of the SMS Board\'s features and functionalities. This will include moving sections to try “What if?” scenarios, scheduling students, looking at courses with rejected students, and using the Interactive SMS Builder to build the Scheduling Master Schedule.  In this session, participants will:  Identify the various features of the SMS Board, including moving sections to explore \"What if?\" scenarios, scheduling students, and examining courses with rejected students  Describe the process of using the Interactive SMS Builder to construct the Scheduling Master Schedule  Discuss the functionalities of the SMS Board, including adding classes and multiple sections using the SMS Builder, managing sections, scheduling students, reviewing scheduling results, and generating reports  Summarize the key components of the Scheduling Master Schedule Board  Recognize and apply effective strategies to manage and optimize scheduling processes 

Session Number:403-1

Join us for a demo of the JumpRope Standards-Based Gradebook and discover how it supports equitable grading practices, standards-based reporting, and meaningful communication about student learning. Explore features that help educators track proficiency, provide actionable feedback, and align assessment practices with learning goals.

Session Number:403-2

Join us for a demonstration of the JumpRope Standards-Based Gradebook and discover how schools and districts are creating greater consistency in grading while keeping the focus on student learning. Explore how JumpRope supports teachers with practical workflows for assessment and feedback, while providing administrators with meaningful reporting, clear progress monitoring, and a stronger foundation for standards-based practices across the system. Learn how a shared approach to grading can improve communication with students and families and turn grades into a more accurate reflection of learning.

Session Number:1334

You don\'t need a design degree to create professional, polished materials — you just need the right tool. This session introduces Canva as a practical, easy-to-learn platform for school administrators, counselors, IT staff, and other non-designers who need to create flyers, newsletters, social posts, presentations, and more without relying on outside help or expensive software. We\'ll cover the basics of navigating Canva, using templates efficiently, collaborating across departments, and staying on-brand — plus tips. Walk away with the confidence (and templates) to start designing your next project the same day.

Session Number:481

Interested in starting or growing a Regional Aeries User Group? Join this session to learn how to bring Aeries users together to share knowledge, strengthen professional connections, and create a collaborative support network. We\'ll discuss planning strategies, meeting formats, communication tips, and lessons learned from hosting successful user group events. Whether you\'re launching a new group or looking to increase engagement in an existing one, you\'ll leave with practical ideas and actionable steps to build a thriving Aeries community in your region.

Session Number:420-2

The Transcript Definition page in Aeries allows schools and districts to customize what information should appear on a student’s transcript. Schools can create multiple transcript variations to meet different needs, such as including immunization records for colleges. In this session, participants will explore how to configure transcript definitions, maintain course records, and utilize the Course History Institutions Table. We will also cover how to push and pull transcript setups across schools to streamline district-wide configurations. In this session, participants will: Learn how to configure and manage Transcript Definitions to customize what prints on student transcripts. Explore how to create multiple transcript formats to meet different institutional and college requirements. Gain insight into maintaining accurate course records and utilizing the Course History Institutions Table. Understand how to use the Push and Pull Setup Tables process to share transcript configurations across multiple schools.